Sales Assistant

OVERVIEW
As part of a Single Family Office to a Japanese owner, you will be assisting the directors in mainly operational and some administrative duties in the office.

Key Responsibilities
Operational Duties (70%):
Support Directors in the following:

1. Managing the bank account opening process which includes communication with counterparties within the bank and arranging for document and information submission for KYC, Investment mandates, tax forms, and general account opening forms.
2. Negotiation of loan terms for newly opened facilities.
3. Monitor and analyse margin call levels and bank balances periodically.
4. Prepare remittance instructions for investment needs.
5. Monitor loan balance, FX impact, term, interest rates, and renewals.
6. Filing of monthly bank account statements for in-house analysis, accounting, and audit.
7. Preparing statutory documents from Corporate Secretary, obtain relevant signatures, and submission.

Administrative Duties (30%):

1. Provide general administrative support to Directors.
2. Overseeing the upkeep and maintenance of office facilities and equipment.
3. Coordinate internal and external communications, including liaising with vendors and clients.
4. Facility management which includes managing in-house cleaners and contractors.
5. All other office facilities related vendor communications.
6. Any other ad-hoc duties as assigned.

Requirements

1. Min Bachelor’s Degree with 3 to 10 years of relevant experience in either one or a combination of these functions: Accounting, Legal, Banking, or Corporate Secretary. (Accounting required skill level will be checking bank statements, filing, and liaison with Tax & Accounting firms.)
2. Good initiative and common sense in general housekeeping and operational matters.
3. Excellent organizational skills with attention to detail and accuracy.
4. Ability to manage multiple tasks and prioritize effectively.
5. Strong communication skills and the ability to work collaboratively with team members and other departments.
6. Demonstrated problem-solving skills and a proactive approach to tasks.
7. Stable profile due to the highly confidential nature of our business, we are looking for candidates with a stable work history who are likely to stay long-term with us.
8. Possess capability of managing confidential information, including owner's personal data.

We regret to inform that only shortlisted candidates will be notified. Appreciate your understanding. Candidates requiring a visa need not apply.

EA: JAC Recruitment Pte. Ltd.
EA Licence: 90C3026
EA Personnel: R24123855
EA Personnel Name: Mei Kamioka

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