Sales and Admin Executive (Food Commodity Trading)

Key Responsibilities:

Sales & Procurement Documentation Support

• Procurement Support: Process and track purchase orders, ensuring accuracy and timely execution.
• Sales Administration Support: Handle sales document processing efficiently.
• Client Coordination: Communicate with clients to verify order details and documentation requirements.

Administrative Support

• Documentation Management: Archive and organize transaction documents.
• Bank Payment Processing: Prepare and process documents for bank payments, including Letters of Credit (LCs) and documents at sight.
• Record Keeping: Maintain and update statements for partners.

Communication & Coordination

• Act as a point of contact for partners regarding sales transactions, payment updates, and documentation requests.
• Coordinate with accountants and auditors to ensure timely access to required documents.

What We’re Looking For:

• Experience: Proven experience in sales, procurement processes, or administrative roles, preferably in commodities trading.
• Education: Bachelor’s degree or equivalent in Business Administration, Trade, or a related field.
• Skills:
  • Strong organizational skills with keen attention to detail.
  • Willingness and ability to learn on the job.
  • Familiarity with sales order processing, procurement, and financial documentation.
  • Proficiency in Google Workspace (Drive, Sheets, Docs).
  • Knowledge of QuickBooks is a plus.
  • Excellent communication skills with the ability to coordinate effectively across different geographies.
  • Some knowledge of French is a bonus (the company will provide French language training to the candidate).

Work Setup:

• Primarily onsite in Singapore with the flexibility to work from home once a week.
• Official working hours: Monday to Friday, 10:00 AM to 7:00 PM.

What We Offer:

• Career Growth: Clear opportunity to transition into a business development role.
• Diverse Experience: Exposure to global trading operations and supply chain management.
• Hybrid Work Model: Flexibility to work both onsite and remotely when required.
• Supportive Environment: Be part of a small, collaborative, and entrepreneurial team.

Salary: Up to $5,000 per month.
Location: Central Singapore