Sales Administration Coordinator, Southeast Asia Pacific

ioneer of high-performance naturals & one of the fastest growing cosmetic companies in the U.S. Over 20 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. tartelettes around the world – including beauty editors, makeup artists, content creators & celebrities alike – obsess over the full assortment of award-winning, highly-pigmented, & longwearing cosmetics. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & further extended their philosophy of “good-for-you glamour” by launching sister brands Awake by tarte & sugar rush. tarte is committed to sharing its passion for skinvigorating ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 70 countries worldwide!

But tarte doesn’t stop there. Giving back has always been a part of the brand’s DNA. In 2017, tarte founded heart to tarte, a 501(c)(3) non-profit organization to help support causes like anti-cyberbullying, environmental conservancy, animal rescue, disaster relief & women’s & children’s health initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Sales Administration Coordinator, Southeast Asia Pacific

Location: Singapore

Position Purpose and Responsibilities:

• To provide administration support of the sales and operations responsibilities for the SEAPAC retail business.

• Execute and support all administration tasks related to sales and retail management, including but not limited to:
• Manage submission of new launch data to retail partners. Ensure updates are made on the retailer platform stock tracking application in all countries.
• Act as liaison with International commercial teams & internal cross functional teams with respect to creative assets, education tools, gratis and sampling and ad hoc needs to support the 360 efforts across the countries SEA.
• Submission of merchandising planogram & renderings to retailer partner, execute and track all seasonal updates working with the cross functional teams.
• Compiling discontinued quarterly SKU by markets, follow on with retail partners and cross functional teams to ensure that all retail orders comply.
• Support of creative requests and follow-ups to Tarte HQ office.
• Submission and management for e-store brand space updates including assets, copy and videos.
• Support digital accounts to ensure that tarte assortments are displayed on sites, assets are loaded, images are correct, copy is optimized/curated locally, stock is updated and present opportunities on a monthly basis to drive the sales on digital platforms.
• Tracking competitive landscape at retail & social platforms and support compiling reports.
• Submission of price changes.
• Understand visual merchandise management and co-work with Marketing Manager on compiling feedback on execution, functionality, and competitive landscape.
• Manage any local sourcing and procurement scope of in-store/event collaterals for international markets and track deliverables to meet timelines.
• Submission of all product orders relating to gratis, PR to global ops and follow up on clearance of customs within the region.
• Communicate and interact with Sephora partners at the regional and local country level.
• Manage competitive library to perform research and present to team to highlight opportunities & changes in Sephora environment.

Qualifications & Required Skills:

• Based in Singapore / Singapore Citizen / Permanent Resident (PR) may apply.
• Location: Central Town.
• English communication.
• Highly organized with a strong ability to meet deadlines.
• Project management ability.
• Able to work under pressure with minimum supervision.
• Team player that displays tact and good initiative with a pleasant disposition.
• Flexible and ability to re-organize priorities.
• Proficient in MS Excel – VLOOKUP, Pivot tables.
• Excellent written and verbal communication skills.

Key Results/Measures:

• Passionate about the cosmetics market and previous experience in consumer goods is a plus.
• Enthusiastic, fast learner, flexible, growth mindset, and a self-starter.
• Detail-oriented, accurate & timely implementation of all brand activations.
• Problem-solving and identification of opportunities to support the business results.
• Time management with attention to deadlines, accurate sales analysis, and management reporting.
• Organized, forward-thinking, friendly communications, and teamwork attitude.