Receptionist / Junior Secretary

We are seeking a professional Receptionist / Junior Secretary to manage our front desk and to perform a variety of administrative and clerical tasks. As the face of our Singapore office, you will play an essential role in creating a lasting impression with our clients.

What you will do:

Receptionist

1. Greeting and receiving clients/visitors
2. Facilitate booking of meeting rooms and visitor desks
3. Answer, screen and transfer of telephone calls
4. Provide clerical and administrative duties
5. Assist with uploading of invoices and maintaining proper records
6. Facilities management, liaising with building management/landlord
7. Maintaining contracts with vendors
8. Maintaining front of house, liaising with facility cleaners
9. Incoming and outgoing mails/parcels
10. Assist with Events and catering
11. Fire Warden / First-Aid Trained

Junior Secretary

1. Travel arrangements, booking of flights/hotels, etc.
2. Manage schedules, appointments, and meetings for the team
3. Assist with record of billable time
4. Assist with lawyers’ expense reimbursements
5. Assist with ACRA and e-litigation searches
6. Assist with word processing and legal documentation

Who you are:

1. Strong administrative and organizational skills with proficiency in Microsoft Office Suite
2. Excellent communication and interpersonal skills, with the ability to collaborate across teams and management levels
3. Highly resourceful, detail-oriented, and capable of handling multiple responsibilities efficiently
4. Demonstrates a high level of professionalism, discretion, and confidentiality
5. Possess GCE A Levels, Polytechnic Diploma or equivalent
6. Relevant working experience in professional services and/or customer service experience is highly desirable.

To apply, please contact our Senior HR & Office Manager, Yin Peng Kong via email at YKong@goodwinlaw.com.