Receptionist cum Office Administrator

Overall responsible for managing the reception and administration duties. She/he will represent the “face” of the company for all visitors and as such will be responsible for the first impression. Receptionists handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner
• Manage incoming calls, route them appropriately and take detailed messages as needed
• Handle general enquiries and provide accurate information regarding the organization
• Maintain the reception area, always ensuring it is tidy and presentable
• Schedule appointments and maintain meeting room bookings
• Manage office supplies, inventory, and place orders when needed
• Coordinate office maintenance and repairs with vendors
• Handle incoming mails, courier services, and deliveries
• Maintain and update office records, files, databases, phone lists, etc.
• Assist in organizing company events, recreation and welfare, and travel arrangements
• Process HR and admin invoices, reimbursements, and other administrative expenses
• Manage employee medical leave certificates

Education

• Diploma in Business Administration or equivalent

Skills, Knowledge, and Relevant Experience

• Minimum 3 years of progressive experience as a receptionist and office administration in a sizeable company in a consumer or engineering industry
• Pleasant, eloquent with excellent communication skills
• Team player
• Customer service orientation with a professional demeanor
• Able to multi-task
• Fast worker

Preference for Singaporeans or Permanent Residents or Long Term Social Visit Pass or Dependent Pass holders only.