Receptionist & Admin Officer (up to 6k)

This is a 2 months contract - extendable / convertible for our client who is the leading investment firm across APAC.

Job Description

• All reception duties such as managing incoming/outgoing calls, greeting visitors, courier/mailing arrangement, and conference rooms reservation.
• General office administration including maintaining the pantry and office space and ordering of supplies.
• Documentation matters including printing and preparing documents for signatories as needed.
• Coordinate and schedule internal/external meetings and conference calls, video conference meetings for the team both internally and externally with clients.
• Manage complex international travel arrangements for road shows including visa applications, flight/hotel bookings, trains, and ground transportation.
• Remain aware of professionals’ whereabouts and their upcoming meetings/calls, providing reminders when necessary to keep them on track and prepared.
• Prepare documents associated with the meeting ahead of time prior to the meeting.
• Other ad hoc duties as and when requested.

Requirements:

• Diploma or Bachelor's Degree holder.
• Background coming from Financial Services, hotel, and airline is preferred.
• 3+ years of experience managing reception duties, including handling incoming/outgoing calls, greeting visitors, managing courier services, and scheduling conference rooms.
• Strong organizational skills for scheduling internal and external meetings, conference calls, and video conferences.
• Experience managing complex international travel arrangements, including flight and hotel bookings, visa applications, and coordinating transportation for roadshows or business trips.
• Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Zoom, Microsoft Teams).
• Familiarity with office management software and scheduling platforms.
• Interpersonal skills, with the ability to interact with clients and team members professionally.
• Strong time management and multitasking abilities, particularly in high-pressure environments.
• Mandarin fluency will be an advantage as this role will work closely with Chinese speaking stakeholders.
• We prefer an immediate starter.

Interested candidates may apply through the application system or send their applications to sg-rscontracting@morganmckinley.com. Shortlisted candidates will be notified.

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Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R111034