Receptionist

Front Desk Management

• Handling front desk duties such as answering and directing phone calls.
• Attend to walk-in enquiries.
• Receive and distribute deliveries such as mails or parcels.
• Open mailbox daily and distribute incoming mail & packages.
• Assist and manage booking of meeting rooms.
• Set up office equipment for meetings.
• Keep the reception, meeting rooms, and lounge areas clean and tidy at all times.
• Greet and welcome guests with a warm and professional demeanor.
• Offer beverages to guests accordingly.
• Reservations of lunch venues for HODs and management.

Administrative Support

• Timely replenish pantry and office supplies.
• Ensure office facilities are in order and upkeep the cleanliness of the office environment, e.g., arrange for changes in lighting, change air purifiers’ filters, ensure all used cups are washed at the end of the business day, keeping the pantry dry and clean at all times, maintenance of water dispensers & copier machines, etc.
• Update and distribute contact and mailing lists.
• Support HR team in any ad-hoc tasks assigned.

Requirement

• Minimum GCE ‘N’/’O’ Levels/Diploma holder, any discipline.
• Proven experience as a receptionist, front office representative, or in a similar role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and able to use modern video conferencing (e.g., Zoom, Teams, etc.).
• Professional appearance and customer service-oriented attitude.