Purchasing Manager

RESPONSIBILITIES

1. Actively enforce colleagues and suppliers to understand and meet all requirements as per the hotel Purchasing Policies and Procedures and MOHG Food Suppliers Management Policies and Procedures.
2. Enforce and supervise colleagues and user departments to adhere to total compliance of all MOHG guidelines and policies.
3. Conduct regular checks to ensure all procurement compliance is enforced and practiced, and documents including suppliers’ HACCP records and files are correctly and accurately kept.
4. Review and ensure colleagues update approved quotations and tenders in the system diligently and on a timely basis.
5. Negotiate cost-effective purchases for all supplies and services while meeting specifications and compliance.
6. Oversee and assist in the daily operation of the Department, including Purchasing, Receiving, and Storeroom, ensuring all Standard Operating Procedures are followed.
7. Be responsible for the maintenance of inventory and par levels for all supplies, especially beverage products.
8. Assist in the preparation, review, and processing of requisitions and purchase orders for supplies, equipment, and food and beverage products.
9. Highlight discrepancies immediately and maintain records of discrepancy reports for all items.
10. Monitor all purchases and delivered items to ensure quality and pricing guidelines are met.
11. Communicate department status, issues, and irregularities to the Director of Purchasing on a regular basis.
12. Source for improved qualities and competitive pricing to enhance product image and service at the best value.
13. Assist in reviewing vendor/contractor history to determine their capability of producing the goods and services required.
14. Standardize items in common use to eliminate unnecessary variations/features and lower costs through bulk purchasing while improving the quality of goods and services purchased.
15. Supervise and conduct regular checks to ensure top quality and HACCP compliance, especially for perishable items.
16. Train and enforce purchasing/issuing procedures and planning to various departments/outlets and train department staff.
17. Ensure controllable CAPEX items are purchased, delivered, and followed up on.

REQUIREMENTS

1. Bachelor's Degree or Higher National Diploma equivalent in Hospitality/Hotel/Business Management is an advantage.
2. Minimum 5 years of experience working in a luxury 5-star hotel environment, with more than 3 years of experience in a supervisory or managerial role.