Purchasing Executive

Manage and control purchasing systems and procedures to continually improve the supply chain process, ensure cost effective contracting of products and services, and promote compliance internally with established standards.

At Holiday Inn we want our guests to relax and be themselves which means we need team members to:

• Be you – by being natural, professional and personable in the way you are with people.
• Get ready – by taking notice and using your knowledge so that you are prepared for anything.
• Show you care – by being thoughtful in the way you welcome and connect with guests.
• Take action – by showing initiative, taking ownership and going the extra mile.

DUTIES AND RESPONSIBILITIES

FINANCIAL RETURNS:

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
• Participates in negotiations for service contracts and supply chains providers.
• Identifies and develops reliable sources of supply.
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness.
• Keeps abreast of the marketplace as to innovation and value.
• Obtains competitive quotations and bids with compliance to Brand Standards.
• Supervises the hotels print shop to ensure timely and economical production of printed material.
• Ensures products and resources are assigned to the appropriate department and billed accordingly.

PEOPLE:

• Works with Superior on manpower planning and management needs.
• Assists in planning for future staffing needs.
• Assists in recruiting in line with company guidelines.
• Prepares detailed induction program for new staff.

GUEST EXPERIENCE:

• Processes purchase requests from departments.
• Places orders for approved purchase requests.
• Assists in maintaining a comprehensive, current and guest focused set of departmental standards and procedures and oversees their implementation.
• Ensures training needs analysis of purchasing staff is carried out and training programs are designed and implemented to meet needs.
• Provides input for probation and formal performance appraisal discussions in line with company guidelines.
• Coaches, counsels and disciplines staff, providing constructive feedback to enhance performance.
• Regularly communicates within all levels of Hotel and maintains good team relations.

RESPONSIBLE BUSINESS:

• Establishes adequate record keeping and issuance procedures.
• Protects inventories from waste, spoilage and theft.
• Ensures physical stock take is conducted as scheduled.
• Posts orders to inventory module and produces purchase order for receiver to match against goods received.
• Establishes standard purchasing specifications.
• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant.
• Demonstrates awareness of OH&S policies and procedures and ensures all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same.
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures.
• Be familiar with property safety, first aid and fire and emergency procedures and enforce these in your areas.
• Initiates action to correct a hazardous situation and notifies supervisors of potential dangers.
• Ensures security incidents and accidents are logged, investigated and rectified to prevent future catastrophes.

ACCOUNTABILITY

Under the general guidance of the Director/Manager of Finance and Business Support within the limits of InterContinental hotels Group policy and procedure is responsible for translating the business plan into the material and service requirements of the hotel and plans and executes their acquisition storage, and issuance. You will also help to create a desired work culture around our Winning Ways of the InterContinental Hotels Group and embrace the IHG Commitment.

QUALIFICATIONS AND REQUIREMENTS

Diploma in Materials, Purchasing Management or related field, with 3 years’ related experience or an equivalent combination of education and work-related experience. Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company. Proficient in the use of Microsoft Office. Possesses problem solving, reasoning, motivating, organizational and training abilities. Has good writing skills.