Property Management Executive [Up to 3800 | Tampines East] - SM09

Condominium Manager

Working Days & Hours: 5.5 days | Mon-Fri: 9am to 5pm | Alt Sat: 9am to 12.30pm
Working Location: Near Tampines East MRT
Salary Range: $3600-$3800

Job Responsibilities

1. Operations
   • Manage and maintain residential/commercial property sites as assigned.
   • Conduct regular checks and inspections on grounds to ensure property is well maintained.
   • Ensure building statutory requirements are complied with.
   • Review and recommend replacement/improvement plans for managed sites.
   • Provide essential customer service support to the residents and owners.
   • Identify relevant tender notices and liaise with internal divisions, oversee the entire tender process (e.g., attending site briefing, costing provisions, quality proposal, tender submission/interview).
   • Approve and adhere to budgets and expenditures.
   • Maintain good relations with clients, staff, contractors, and visitors to the site.
2. Managing Employee Development
   • Conduct orientation programs for employees to receive appropriate new hire training to successfully perform their job.
   • Ensure employees are cross-trained to support successful daily operations.
   • Use all available on-the-job training tools for employees; supervise ongoing training initiatives and conduct training when appropriate.
   • Manage all staff through the Scorecard Process with clearly defined goals.
   • Shape the culture of Abacus Property and consistently reinforce our core values.
3. Maintaining Employee Relations
   • Review progressive discipline documentation for accuracy and consistency and check for supportive documentation, being accountable for determining appropriate action.
   • Utilize an 'open door' policy to acknowledge employee problems or concerns in a timely manner.
   • Ensure employee issues are referred to the Department Head for resolution.
   • Communicate performance expectations in accordance with job descriptions for each position.
4. Managing Legal and Compliance Practices
   • Ensure compliance with procedures for accessing, reviewing, and auditing employee files and ensure compliance with the Personal Data Protection Act (PDPA).
   • Ensure medical records are maintained in a separate, secure, and confidential medical file.
   • Ensure all safety and security policies (e.g., work safety, lost and found items, accident reporting, and hygiene) are communicated to employees regularly through orientation and company meetings.
   • Conduct periodic claims reviews with the Finance Department to ensure claims are closed in a timely manner and reserve levels are appropriate for open claims.

Job Requirements

• Relevant Experience