Property Executive

Job Overview:

As a Property Executive at Vanguard business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care.

Key Responsibilities:

• Manage and liaise with tenants for all properties under the company.
• Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems).
• Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.
• Maintain proper documentation and inventory within the department.
• Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.
• Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.
• Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.
• Analyse defects in plants and equipment and initiate corrective actions.
• Perform any other ad-hoc duties as assigned.

Requirements:

• Knowledge and experience in project management for building works is an added advantage.
• Ability to schedule and manage inspections, maintenance, and repair activities effectively.
• Strong coordination and supervisory skills to manage contractors and in-house teams.
• Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems.
• Detail-oriented with strong documentation and inventory management skills.
• Analytical skills to identify defects and propose corrective measures.
• Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management
• Relevant experience in managing building, condominiums, hospitality, office or commercial building.
• Proficiency in Microsoft Office, Google Workspace
• Good communication and interpersonal skills.
• Positive attitude and outgoing personality.
• Ability to work independently and multi-task.