Project Management Coordinator

Senior PMO Responsibilities:

Work with the Program Manager, Project Managers and Product Managers to assist with coordination of the S/4 Upgrade Program activities. This includes:

1. Preparation and organisation for Stakeholder and Program Working Group meetings.
2. Support for and management of program issues, risks, dependencies and other logs, including supporting risk identification and risk assessment workshops.
3. Management of the change control process, coordinating change impact assessments, minuting agreed scope decisions etc.
4. Supporting the update of Microsoft Project Online and S-Curve on a weekly basis.
5. Drafting of overall program status and financial summaries including monthly/quarterly technical plans and updates into Planview.
6. Organisation and support of program documentation repository.
7. Management of the deliverables process, including tracking of progress and approvals.
8. Support project governance approval processes, including documentation and preparation of investment approvals.
9. Managing resource administrative activities, including onboarding/offboarding of resources, maintaining resource trackers and organisation charts.
10. Tracking and management of program costs and forecasts, including invoices, internal timesheets and alignment of resource utilisation to forecast.
11. Raising and managing program purchase requisitions / purchase orders.
12. Organisation of key meetings as required.

Technology proficiency: SharePoint, MS Project Online, MS Office Tools, Planview.

Experience:

1. Program Coordination and Stakeholder Engagement: Demonstrated experience working alongside Program, Project, and Product Managers to coordinate large-scale program activities, including organizing stakeholder and working group meetings and facilitating collaboration across teams.
2. Risk and Issue Management: Proven background in managing program issues, risks, dependencies, and maintaining accurate logs. Experience conducting risk identification and assessment workshops, with strong risk management skills.
3. Change Control and Documentation Management: Hands-on experience with change control processes, including managing change impact assessments, capturing scope decisions, and maintaining a well-organized program documentation repository.
4. Technical and Financial Tracking: Skilled in using Microsoft Project Online, S-Curve, and Planview for project updates and tracking. Ability to draft program status reports and financial summaries, along with experience preparing monthly/quarterly technical plans.
5. Resource and Financial Administration: Experience with resource management tasks, such as onboarding/offboarding, maintaining resource trackers, and managing costs, forecasts, invoices, and purchase requisitions. Familiarity with maintaining accurate financial records and aligning resource utilization with forecasts. Proficiency in SharePoint, Microsoft Office tools, and Planview is also required.