Project Executive Personal Assistant

• Personal assistant to Senior Manager Special project and Contract
• Manage routine sales and assigned project tender enquiries. Involved in the tender preparation, collate the tender documents and prepare on time submission.
• Interface with the customers and inter/intra departments on the change of scopes, clarifications, etc and ensure on time submission.
• Monitor (closely) and follow up on quotations and tender submissions.
• Assist in contract management on contract award.
• Involved in contract execution as assigned including but not limited to interface with sub-contractors, technical specification compliance, onshore supports, project cost control and monitoring, delivery assurance, as-built documents compilation and submission etc.
• Post project administration includes but not limited to Account Receivable expediting, Account Payable assurance, project postmortem and final project P&L report.
• Provide support to intra department ISO 9001 certification including training, education, auditing etc.

Qualifications Required

• Minimum Diploma and preferable in engineering training.
• Training in or understanding of supply chain management will be an added advantage.
• Knowledge in contract law, ISO 9001 QMS and negotiation skills are a plus
• Minimum of 2 years relevant working experience or 5 years working experiences in oil and gas industry.
• PC literate especially in MS Office, particularly Excel, Word and Adobe. Able to work in an ERP environment. Understanding MS Project etc will be a plus.
• The candidate must come with high initiative, resourceful, able to plan ahead and willing to learn/explore new things. The willingness to meet and socialize with customers for future contracts is a plus.

Duration

Permanent

Location

Working hours: 5 days’ work week. Mondays to Fridays: 8:30am to 5:30pm

Transport: We have company bus departing near Clementi MRT station at 8:10am to bring staff to our office and a return company bus trip back to Clementi in the evening.