Project Administrator (Secretary) - BD Support

Key Responsibilities:

Provide secretarial support to the Division Head:

• Liaise internally and externally to make appointments, schedule for meetings and collect information
• Prepare letters and reports as well as maintain and update electronic filing system for division

Provide secretarial support on general divisional matters:

• Arrange hotel accommodation and air ticketing request for the division
• Circulate information and update the notice board in the division
• Take charge of the Master Specification for respective services

Provide secretarial support to the projects assigned:

• Draft and prepare all letters, faxes, reports and Tender Specifications, etc. and maintain proper electronic filing system
• Circulate project materials, such as correspondence, reports, etc. to designated personnel
• Coordinate internally and externally to make appointments, schedule for meetings and arrange for collection of tender documents
• Assist other secretaries within or across divisions
• Participate in ad-hoc assignments when required

Key Requirements:

• GCE ‘O’ Level and above with minimum 3 years of relevant experience
• A good team player who is independent and has excellent interpersonal and communication skills

*Please note that each candidate resume will be retained for a period of 12 months.