Project Administrator (MNC/Ubi)

Job Responsibilities:

• Project Admin support to the project team
• Document control
• Archive and/or retrieve all project documentation
• Coordinate issuance of design documents and other deliverables with engineering team
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including submittals, transmittals, memos, minutes of meetings etc.
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Take meeting minutes for internal and external meetings
• Liaise with project intragroup counterparts to track and close meeting action items
• Book meeting rooms & schedule meetings and conference calls
• Travel & accommodation management
• Procurement & Finance support for Project Team
• Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
• Back-up for admin support team members where necessary
• Coordinating with onshore/offshore team
• Secretarial support to Project Director/Managers

Requirements:

• Diploma in any relevant discipline with min 1 year of Secretarial / Admin experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
• Able to perform tasks independently with minimum supervision.
• Able to start on short notice will be an added advantage

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified.