Project Admin cum Document Controller [ 2 year contract | Bonus]

Job ID: 828901

Responsibilities:

Site Administration Work (70%):

1. Arrange technical advisors/supervisors’ logistics including travel arrangements and control of visas, permits, and Jurong Island pass.
2. Arrange technical advisors/supervisors’ accommodation.
3. Check Inward/Outward remittance and update the status to the company.
4. Management of office supplies such as Personal Protective Equipment.
5. Support setting up IT devices for technical advisors/supervisors with guidance from the company's IT Department.
6. Assist in the coordination with construction partners.

Document Control Work (30%):

1. Organize and manage drawings at the site office.
2. Coordinate Overage, Shortage, and Damage (“OSD”) goods with construction partners and monitor the status in the headquarters in Japan.
3. Organize and manage other miscellaneous documents on site such as additional construction instructions, time sheets, daily work reports, procurement requisitions, etc.
4. Support organizing and managing installation records, witness test time management, etc. (Assistant for on-site QAQC work in terms of document control.)

*Once the goods shipped by the headquarters arrive at the site, the construction partner conducts the inspection and issues the OSD report (if any) to the headquarters in Japan. The headquarters will resolve such OSD.

Requirements:

[Must]

1. At least 5 years of administration experience in both Project Admin and Document Control.
2. Experience in manufacturing, projects, and construction.
3. Stable and capable of multi-tasking.

[Advantage]

1. Experience in applying for work passes and hotel bookings.

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EA License no.: 07C5771

EA Personnel Reg. No.: R22107257

EA Personnel Name: Li Wai Chun