Production Coordinator, Office of Venue Management

Job Responsibilities

· Liaise with hirers and work with Venue Sales, Technical and Front-of-House to deliver all aspects of production needs

· Support the Venue Sales Team in ensuring hirers' needs are met

· Attend site meetings with Venue Sales personnel, generate production cost estimates for hirers and meeting notes for OVM team

· Act as liaison between hirer’s production team and OVM in-house technicians

· Manage all production needs for performances/ events assigned

· Ensure event-specific technical rider is generated for every event following discussions with the relevant production staff; provide cost estimates to hirers after production meetings

· Ensure hirers and technicians comply with standard operating procedures and the working environment is safe at all times

· Work closely with technical team during production, ensure technicians conduct pre-show checks before each performance and venue is safe and ready for public admittance before handing over to FOH for house opening

· Liaise with FOH during performance/ events

· Understand emergency plan and safety and security procedures of building to facilitate effective evacuation when required

· Close timesheets for technicians and labour account after event; submit incident reports to Venue Manager after event as required

· Document and archive all relevant information, correspondence and processes for each production completed

· Support school-wide events and key activities

· Adhere to SOTA’s prevailing policies and procedures

· Accept any other duties assigned by Reporting Officer or Management of the School

Job Requirements

· Diploma and above, or equivalent

· At least 4 years of experience in live performance management (preferably in arts and entertainment industry)

· Possess good working knowledge of production disciplines and technical aspects of theatres and exhibition/ event spaces

· Able to work independently with an eye for details and be a good team player

· Meticulous, positive and motivated personality with good organisational, communication and interpersonal skills

· Able to handle complex situations professionally

Typical Physical Working Conditions

· Working at Height

· Operating and lifting of heavy equipment or machinery if required

· Long working hours, with frequent requirement to work on weekends and/or Public holidays