Procurement Manager

Roles & Responsibilities

• Input and establish up to date cost data in procurement related tools and applications.
• Identify and track market trends, new and emerging technologies relevant to the data center industry and provide regular updates to the team.
• Monitor and manage the cost database to ensure that progress is constant.
• Determine price forecasts for budget cycles and build up cost for high level estimates.
• Guide the procurement function in their vendor sourcing process and ensure vendor pre-qualification and registration processes are handled according to ISO standards.
• Work with PCM management and internal stakeholders to maintain and improve the vendor management and performance evaluation process.
• As lead to the Procurement Team, track and manage their workload and propose to PCM management for deployment and assignment of new tender/project requests.
• Monitor the Procurement function to ensure the tender process is implemented according to Procurement Principles and Practices as defined by the Organisation.
• Work with PCM Manager to provide regular updates to PCM head on each tender/project process.
• Support Procurement function in their liaison with internal stakeholders during the tender process.
• Review tender timelines and documents to ensure they are in accordance with procurement needs before the team issues RFQs (PCM Manager as secondary reviewer).
• Oversee the vendor pre-qualification process and review the outcome for vendor selection.
• Contribute to the finalization of the vendor selection list for RFQ (Approval of final vendor list is subject to joint review from Sales, Projects, Finance, PCM, and Higher Management).
• Review and check consolidated commercial, technical, and project evaluations for accuracy and fairness.
• Support Procurement team in negotiations with vendors for competitive pricing and terms and conditions favorable to the company.
• Review and support presentations to internal stakeholders for shortlist and/or Tender Committee Team for award.
• Review and check LOA, Contracts, and POs to ensure they are as per approved cost and conditions.
• Ensure all procurement-related documentation and contracts are maintained and stored appropriately according to ISO standards.
• Support Sales team in Excom Approval and tender compilation to customers.
• Support Sales team in customer negotiations if required.
• Ensure maintenance of accurate records of purchases, including vendor contracts and vendor purchase orders in the system.
• Attend weekly Project Operation Meetings and provide updates on project procurement status.
• Support Projects team to verify vendor base contracts against variation items.
• Support Sales team to hand over contract DLP and maintenance to Operations team.
• Manage relationships with organizational network and external vendors for procurement.
• Be open and support the use of technologies and electronic tools in procurement, vendor, and cost management platforms.
• Formulate standard contract templates and conditions for general use when such are unavailable from the customer.
• Assess and measure potential risks’ exposures (supply, financial, image/reputation) and establish contingency plans to prevent and/or mitigate their impacts according to risk management strategies defined by Procurement functions.
• Work with PCM Management to identify feasibility of long-term contracts with suppliers to ensure optimum cost and reliable supply.
• Work with PCM Management to develop and implement procurement policies and procedures to ensure commercial and regulatory compliance.
• Monitor compliance with the organisation's procurement targets, with relevance to each Project Procurement’s KPI.
• Monitor internal stakeholders and vendor (external) compliance with Procurement Principles & Practices as defined by the Organisation. Work with PCM Manager to review the effectiveness of work processes and procedures and plan for improvement activities and performance improvement strategies.

Requirements

• Proven track record of developing and implementing procurement strategies.
• Proven leadership and team management abilities.
• Demonstrates in-depth knowledge of procurement processes and best practices.
• Contract Management skills, i.e., familiarity with contract terms, negotiation, and compliance to ensure favorable terms and risk management.
• Proficiency in procurement software is a bonus.
• Strong negotiation skills.
• Strong analytical and problem-solving skills.
• Strong interpersonal, communication, and presentation skills.
• High ethical standards and integrity.
• Strong organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.
• Degree in Mechanical/Electrical Engineering, Business Administration/Supply Chain/Purchasing, or equivalent with at least 6 years of experience in the field of sourcing, procurement, and contracting management or related field.

Or,

• Diploma in Mechanical/Electrical Engineering, Business Administration/Supply Chain/Purchasing, or equivalent with at least 8 years in the field of sourcing, procurement, and contracting management or related field.

Job Type: Full-time

Pay: $6,000.00 - $8,000.00 per month

Benefits:

• Health insurance
• Work from home

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Work Location: In person

Expected Start Date: 01/04/2025