Procurement Executive / Specialist (General Purchases)

UWCSEA Dover is looking for a Procurement Executive / Specialist (General Purchases) to join the Procurement team.

Reporting to the Procurement Manager, the Procurement Executive / Specialist provides operational support to the department. The Specialist will ensure policy and procedure compliance by working closely with requestors. They will also collaborate with team members to achieve efficient and compliant procurement for all purchases below the tender threshold across both campuses. While the role serves both campuses, the primary work location is on one campus, with occasional travel to the other as required.

Main Responsibilities

• Source, negotiate, and purchase goods and services from local and overseas suppliers, evaluate supplier quotes, manage daily procurement operations, and ensure adherence to College policies and approval processes.
• Identify and resolve issues, implementing solutions that benefit the College and other departments.
• Supplier Management: Maintain and manage a comprehensive vendor list and identify reliable suppliers, foster positive supplier relationships.
• Inter-departmental Support and Enhancing Team Synergy: Provide guidance and support to internal requestors and Finance, collaborate with stakeholders, manage critical communication and resolution of issues, and ensure operational coverage and teamwork across campuses when shorthanded.
• Training Initiatives: Advise and train staff on procurement policies, streamline processes, ensure efficient workflow, foster team collaboration, and implement comprehensive training programs for new requestors.
• Enhancing Operations and performing any other duties assigned by the line manager.
• Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College.

Person Specifications

• Diploma / Degree in Business Administration/Supply Chain/Purchasing or equivalent.
• Fresh diploma graduates are welcome to apply.
• Preferred 3 years of relevant working experience in similar procurement positions, with a strong focus on sourcing, negotiation, and contract management.
• Candidates with more than 3 years of relevant experience might be considered for the Procurement Specialist role.
• Able to analyse situations, develop clear procedures, and solve problems effectively.
• Strong analytical and negotiation skills with an attention to detail.
• Builds strong relationships through clear and effective communication with colleagues and suppliers at all levels.
• Works effectively in a multicultural environment, collaborating seamlessly while also handling assignments with initiative.
• High level of integrity, drive, and commitment to excellence.
• Proficient in generating reports, Google Suite, and macOS. Familiarity with procurement software and sourcing systems is a plus.

Applications

Apply via our job portal by Wednesday, 2 April 2025 23:59hrs Singapore Time.