Personal Assistant | UP to $4000

Responsibilities:

Administrative Support:

• Manage schedules, appointments, and meetings for Chairman.
• Coordinate and arrange travel, including flights, accommodations, and transportation, particularly to ASEAN countries.
• Handle phone calls, emails, and correspondence on behalf of Chairman.
• Maintain and organize files, databases, and office supplies.

Communication & Liaison:

• Act as the point of contact between Chairman and clients, stakeholders, or employees.
• Screen calls, direct inquiries, and relay messages as appropriate.
• Ensure smooth and timely communication within the team or with external partners, including international contacts in ASEAN regions.

Time & Task Management:

• Prioritize and manage Chairman's daily tasks to ensure deadlines are met.
• Proactively manage time by anticipating needs and preparing materials or tasks in advance.
• Maintain a high level of confidentiality in handling sensitive information.

Event Planning & Coordination:

• Organize meetings, events, and social gatherings, including those taking place in ASEAN countries.
• Coordinate logistics, including venue selection, invitations, catering, and materials.
• Assist with personal errands or special requests from Chairman.

Travel & Logistics Management:

• Arrange frequent international travel to ASEAN countries, including flight bookings, hotel accommodations, visa applications, and itinerary planning.
• Ensure smooth travel logistics, including coordinating meetings, transportation, and local arrangements.
• Accompany Chairman on business trips if necessary or assist with travel coordination while they are abroad.

Personal Support:

• Provide occasional personal assistance as required, such as scheduling personal appointments or making reservations.
• Assist with research for personal or professional matters.

Requirements:

• Diploma in business, administration, or a related field is preferred.
• Minimum 2+ years of experience in a personal assistant or administrative role (preferred).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with international travel coordination, particularly within the ASEAN region (preferred).
• A valid driving license is needed for local travel, errands, and potential transportation duties.
• Must be willing and able to travel frequently to ASEAN countries (e.g., Malaysia, Thailand, Indonesia, Vietnam, Philippines, etc.) for business-related tasks. Some international travel may require extended stays depending on business needs.