Personal Assistant to Senior Management

The Naumi Group is a global hospitality entity overseeing Naumi Hotels and managing property assets. Known for their vivid and luxurious boutique hotels, Naumi Hotels offers personalized luxury experiences and prime localities. The group's ethos promotes creativity and individuality among its team members, ensuring a unique and family-like work environment.

The role of Personal Assistant is to provide comprehensive administrative and secretarial support to the senior management. We seek a highly organized and proactive Personal Assistant who excels in managing complex schedules, coordinating travel logistics, and serving as a primary gatekeeper. The ideal candidate will possess exceptional prioritization skills, ensuring that tasks are handled efficiently and effectively. This role demands strong communication abilities to foster collaboration with internal teams and external stakeholders, thereby enhancing the overall productivity and effectiveness of the executive leadership.

Key Accountabilities

• Maintain and organize the executive's calendar, including scheduling appointments, arranging meetings, and managing travel arrangements.
• Arrange flights, accommodations, and detailed itineraries for both business and personal travel, occasionally assisting with travel needs for other senior management members.
• Screen, prioritize, and respond to calls, emails, and other communications on behalf of the executive.
• Prepare, proofread, and edit documents, including correspondence, reports, and presentations.
• Coordinate and manage special projects as directed by the executive, ensuring timely completion and alignment with organizational goals.
• Handle personal errands and requests to allow the executive to focus on core responsibilities.
• Maintain discretion with sensitive information and uphold strict confidentiality at all times.
• Serve as a reliable point of contact between the executive and both internal and external stakeholders, including clients, vendors, and senior staff.
• Perform additional administrative tasks as required to support executive needs.

Requirements:

• Preferably a diploma or degree in Business Administration or a related field; however, relevant experience can be a strong substitute.
• At least 3-5 years of experience supporting senior management in a similar role is highly advantageous.
• Strong multitasking abilities, attention to detail, and exceptional organizational skills.
• Excellent written and verbal communication skills to serve as a liaison and gatekeeper with both internal and external stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and email management.
• A proactive approach with a strong ability to prioritize, manage urgent tasks, and anticipate the executive's needs, including flexibility to support other senior team members as necessary.