Personal Assistant to Managing Director

Main Responsibilities:

1. Secretarial Support
   Provide secretarial support to MITA Managing Director. Duties include:
   1. Handle travel arrangements such as ferry, flight & hotel bookings.
   2. Make restaurant bookings.
   3. Prepare claims.
   4. Coordinate meetings.
   5. Coordinate driver schedule.
   6. Attend to visitors including escorting to meeting rooms and serving drinks.
   7. Prepare reports.
   8. Maintain organized filing systems, both physical and electronic.
   9. Handle special projects when required.
   10. Any other duties as assigned.
2. IT & Corporate Planning Support
   IT Invoice and Expense Tracking - Manage invoices from IT vendors and record expenses.
   Increase Company/Group Collaboration - Work with IT team to structure and design SharePoint sites.
   Process Identification and Documentation - Gather all processes within the company to prepare for future digitalization.
   Classification of Documents - Work with individual departments to classify documents based on IT Information Asset Management Policy.
   Ad-hoc Corporate Planning assistance.
3. Finance & Accounts Support
   Prepare monthly bank reconciliation for all bank accounts.
   Participate in physical stock count and prepare reconciliation sheet.
   Trade/Advance/Trust Credit:
   1. Review applications from Business Division and rectify any errors by liaising with PIC.
   2. Prepare monthly near-expiring listing and circulate to Business Division to renew the credit and follow-up with PIC.
   3. Prepare monthly bank reconciliation for all bank accounts.
   Any other duties as assigned.

Requirements:

• A Bachelor's degree in business or a related field.
• Excellent in Japanese (JLPT N1 level) and proficient in English, capable of professional-level communication in both languages.
• Proficient use of Microsoft Office suite.
• A solid grasp of Japanese culture and business etiquette.