Personal Assistant to Managing Director

SINGAPORE SUPER HI DINING PTE. LTD.
Singapore
SGD 60,000 - 80,000
Job description

Job Highlights

  • SGD4,800 ~ SGD6,000/mth
  • Attractive Staff Benefit
  • Meal Allowance

Job Description:

  • Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
  • Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
  • Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
  • Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
  • Conduct research, gather data, and compile information for various projects and presentations.
  • Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
  • Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
  • Act as a liaison between the Director and other departments, teams, and external stakeholders.
  • Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.

Job Requirements:

  • Must have Bachelor's degree in Business Administration, Data analytics, or a related field (prefer university in top 100 QS World University Rankings).
  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
  • Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
  • Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Discretion and ability to handle confidential information with integrity and professionalism.
  • Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
  • Strong attention to detail and accuracy in all tasks performed.
  • Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
  • Flexibility to adapt to changing priorities and requirements.
  • Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
  • Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders.
  • Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
  • Fresh graduates are welcome.
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