Personal Assistant to COO

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential. We offer our people incredible career opportunities as well as an inclusive culture and flexible working.

About the role

The primary goal of the Sourcing Team Lead is to ensure the delivery of a best in class recruitment service to our client.

Key Responsibilities:

1. Assisting Chief Operating Officer with diary and administration management
2. Manage and maintain the COO’s calendar in Microsoft Outlook – scheduling internal and external meetings
3. Assist in managing the COO's email inbox, responding to or redirecting inquiries as appropriate
4. Support with preparing documents (agendas and presentations) for Board and Global Leadership Team meetings, and tracking actions following the meetings
5. Coordinate travel arrangements, including flights, accommodation, and transportation, for the COO
6. Coordinate and prepare materials for meetings and presentations, ensuring accuracy and timeliness
7. Assist in the preparation and distribution of reports and other documents as required
8. Producing PowerPoint presentations for board level and internal meetings
9. Assist in organizing and coordinating internal events and offsites
10. Coordinating Global Leadership Team offsite & other events (booking the venue, building agendas, speakers etc)
11. Attend Global Leadership Team offsite meetings and support as needed (minutes and actions)
12. Managing confidential projects on an ad hoc basis
13. Manage confidential and sensitive information with discretion and maintain the highest level of professionalism
14. Collaborate with other PAs and support staff to ensure seamless coordination and efficient operations
15. Provide support for personal work on an ad-hoc basis

Key Information:

1. 5+ years of experience as PA/ EA
2. Highly proficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms
3. Flexibility and adaptability to work in a fast-paced, dynamic environment
4. Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines
5. Exceptional attention to detail and accuracy in all work
6. Excellent communication skills, both written and verbal, with the ability to interact professionally and effectively with all levels of the organization
7. Strong interpersonal skills, with the ability to build relationships and work effectively within a team
8. Proactive and resourceful in problem-solving and taking initiative
9. Ability to maintain confidentiality and handle sensitive information with discretion

Our culture:

We put our people at the heart of everything we do. Building deep, productive relationships, we help high-profile candidates seize amazing career opportunities with the world’s leading businesses. By doing so, we power people and organisations to fulfil their unique potential. We celebrate individual talent, entrepreneurial spirit, genuine teamwork and personal success of our own people every day.

What's next:

Ready to elevate your career? Apply now. Submit your application today by clicking on the provided link.

Please note that only candidates selected for further consideration will be contacted. If you do not hear back within 14 days, please consider your application unsuccessful.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: MONTY LALCHAND SUJANANI R1546058