Personal Assistant, Healthcare Administrator

This role provides administrative and operational support to the Head of Department (HoD) and clinicians, ensuring the efficient management of departmental functions.

What you'll be doing

• Manage the HoD’s calendar, coordinate meetings, and facilitate internal and external communications
• Oversee the department’s email account, screening and disseminating information to relevant stakeholders
• Serve as the main point of contact for general department queries and staff inquiries
• Support clinician onboarding, recruitment processes, training records, and compliance documentation
• Assist in financial matters, including department fund expenditure, budget planning, and procurement
• Handle IT asset management and coordinate administrative support for related matters
• Plan and organize department social and welfare events, including budget preparation and vendor coordination
• Provide administrative support for UG/ PG examinations and clinical fellowship programs
• Assist in matters for clinicians
• Ensure proper documentation and approvals for related submissions
• Support HoD in drafting messages for department-wide communications
• Perform other duties as assigned by the supervisor

What we're looking for

• Bachelor Degree Business Administration or related studies
• 2 - 4 years of similar clerical and administrative experience within healthcare settings
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Adaptable, resourceful, and able to manage multiple responsibilities in a fast-paced environment
• Excellent communication and interpersonal skills to liaise with various stakeholders
• Maintain confidentiality, tact, and discretion when handling sensitive information

Interested applicants, kindly furnish us with your full and detailed resume in MS Word format and click the Apply Now button.