Payroll & Tax Analyst

Role Summary:

Works independently on end-to-end payroll for our offices in Asia and Australia and demonstrates in-depth knowledge of regional tax & social insurance requirements. Payroll administration includes but is not limited to expatriate payroll, bonus payments, pension plan administration, off-cycle payments as well as liaising with various government bodies and statutory boards. Coordinates/processes/validates tax reporting, pension plan contributions and payment of benefits. Acts as a subject matter expert of payroll & tax operations for projects and annual audits.

Primary Responsibilities / Essential Functions:

Outsourced Payroll Services

• Runs Workday reports for payroll changes, audits data accuracy and prepares manual inputs from various source data for upload to payroll service provider’s systems.
• Validates overtime claims for accuracy and highlights discrepancies/issues.
• Coordinates internally with HR Shared Services, US payroll and Global Mobility team to ensure updated payments and deductions are timely incorporated in payroll.
• Researches and resolves errors identified during the monthly payroll process and bonus payments.
• Verifies all data entry and calculations performed by 3rd party payroll service providers is accurate and ensures payroll treatment is in line with our internal policies and guidelines as well as compliant with external regulations.
• Prepares funding requests to Treasury and ensures funding is accurate and timely.
• Validates monthly earnings reports uploaded from 3rd party payroll vendor systems are accurately reflected in Workday and identifies, researches, and resolves discrepancies, if any.
• Partners with Finance to ensure payroll and related pay elements are correctly reported for accounting treatment.

Tax Reporting

• Collaborates and coordinates with HR, Global Mobility and works directly with Deloitte/Payroll Services Provider to ensure tax filing obligations are met.
• Ensures timely execution of payroll and benefits tax reporting across locations.
• Maintains/updates records and reconciles tax filing activities across locations.
• Reviews/validates associate information and earnings data on prescribed tax forms prepared by 3rd party payroll service provider/Deloitte before sign off for submission to tax authorities.
• Addresses inquiries from global payroll associates, global mobility group, finance and accounting.

Pension Plan

• Ensures pension plan calculations and contributions are in line with our internal policies and guidelines as well as compliant with external regulations.
• Coordinates internally with HR and US payroll associates to ensure information on eligibility and participation are accurately incorporated in payroll.
• Ensures accuracy of calculations and that contributions are timely filed with authorities/pension services providers.
• Ensures tax filing obligations for pension contributions are met as mandated.

Project Management

• Acts as subject matter expert and represents Payroll & Tax team in projects.
• Gathers information, performs analysis, recommends and implements updates to payroll & tax processes and procedures.
• Analyzes complex issues and compliance risks, including downstream impacts. Escalates to management, as appropriate.
• Keeps stakeholders and management abreast of progress and challenges and makes recommendations as appropriate.
• Manages the relationship with external vendors, providing necessary insights to facilitate process implementation.

Additional Responsibilities

• Coordinates with human resources and 3rd party payroll service provider for timely submission of government paid leave claims.
• Contributes to management of relationships with vendors, auditors, and external accountants.
• Liaises with various government bodies and statutory boards.
• Acts as liaison during audits performed by external agencies and audit firms.
• Communicates and responds to associates on questions related to salary, pension plan contribution, tax and/or other payroll related issues.
• Ensures proper records and documentation are maintained.
• Keeps abreast of regulatory changes and ensures payroll, pension, and tax reporting are in compliance.
• Participates in and proposes improvements to streamline workflow and processes for greater efficiency or alignment to business needs.