Payroll Executive

Position Overview:

The Payroll Executive is responsible for the accurate and timely processing of employee payroll. This includes ensuring compliance with all MOM regulations, maintaining accurate payroll records, and assisting with the administration of employee benefits. The role also requires a working knowledge of HR management systems (Info-tech), and other relevant IT tools. Additionally, the Payroll Executive will provide support in other HR functions as needed, including data management, employee queries, and assisting with HR projects.

Key Responsibilities:

1. Payroll Processing:

   • Administer and process payroll for all employees in a timely and accurate manner in 2 payroll cycles, ensuring compliance with company policies, MOM and IRAS regulations.
   • Ensure all necessary payroll data (overtime, bonuses, incentives and benefits, etc.) is accurately input into the payroll system.
   • Prepare and maintain payroll reports and documentation for management review.
   • Monitor employee attendance records to ensure accurate payroll calculations, including claims, deductions, benefits, and leave records.

2. System Management & Data Entry:

   • Utilize payroll software and HR information systems (Info-tech) to input, track, and manage employee payroll data.
   • Ensure data accuracy and consistency in payroll systems and employee records.
   • Collaborate with IT and software providers to resolve system-related issues and ensure smooth operations.
   • Generate regular and ad hoc reports from payroll systems, including monthly, quarterly, and yearly payroll summaries and income tax filings.

3. Compliance & Record Keeping:

   • Ensure that all payroll practices follow MOM and IRAS regulations.
   • Manage tax filings and statutory requirements related to payroll.
   • Prepare and distribute pay slips and other payroll-related documents to employees in a timely manner.
   • Maintain accurate payroll records and ensure proper retention of all payroll-related documents in line with company policy and legal requirements.

4. HR Assistance:

   • Provide administrative support to the HR department in areas such as HR administration, employee onboarding, and staff uniform issuing and receiving.
   • Respond to employee payroll inquiries and resolve any issues related to salary, benefits, and deductions.
   • Support the HR team with ad hoc projects and tasks as required.

5. Confidentiality and Integrity:

   • Maintain a high level of confidentiality regarding employee payroll information.
   • Ensure accuracy, consistency, and timeliness in payroll processing, keeping in mind the sensitive nature of the information involved.

6. Continuous Improvement:

   • Participate in the improvement and optimization of payroll and HR processes.
   • Stay updated on changes in MOM & IRAS regulations, and payroll best practices.
   • Suggest process improvements to enhance payroll efficiency and accuracy.

Required Knowledge and Skills:

1. Payroll Systems & IT Skills:

   • Strong working knowledge of Info-tech HR system.
   • Ability to troubleshoot system issues and work with the IT team and Info-tech helpdesk to resolve payroll software challenges.
   • Strong proficiency in Microsoft Office Suite, particularly Excel for payroll calculations and reporting.

2. Knowledge of Payroll & HR Compliance:

   • In-depth understanding of MOM & IRAS regulations.
   • Knowledge of best practices for payroll processing and compliance with company policies.

3. Attention to Detail & Accuracy:

   • Strong attention to detail to ensure accurate data entry and payroll calculations.
   • Ability to maintain and manage large volumes of payroll and HR data accurately.

4. Communication & Interpersonal Skills:

   • Strong verbal and written communication skills to effectively interact with employees, managers, and external parties (outsourced agents).
   • Ability to resolve payroll and HR-related inquiries professionally and promptly.

5. Confidentiality & Discretion:

   • Ability to handle confidential and sensitive information with integrity and discretion.

Required Qualifications:

• Education: At least Diploma in Human Resource or related field preferred.

• Experience: Minimum of 2 years of experience in payroll administration, preferably within a similar industry. Experience with Info-tech system is essential. Additional experience in HR functions (e.g., recruitment, benefits administration) is a plus.

Working Conditions:

• Full-time position, with standard working hours from 9am to 6pm.
• Occasional overtime may be required during payroll processing periods.
• Collaborative work environment within the HR team.