Operations Executive

Job Summary:

We seek a highly organized and detail-oriented Operations Executive to join our team. The ideal candidate will be responsible for efficiently managing various administrative tasks to support the smooth operation of our business. This role involves handling procurement activities, managing ticket systems, generating reports, and ensuring seamless communication between headquarters and outlets.

Responsibilities:

Generate Daily and Weekly Reports:

• Create and maintain Daily Attendance Reports.
• Generate Weekly Operations Reports to track and analyze key performance metrics.

Procurement and Supplies Management:

• Issue Purchase Orders (PO) for both Operations and Headquarters.
• Order and manage supplies for outlets, ensuring timely availability.

Infrastructure Maintenance:

• Handle the renewal process for electrical installations to ensure compliance and operational continuity.
• Solicit quotations from contractors and vendors as needed.
• Collaborate with internal and external stakeholders to confirm job details and equipment requirements.
• Act as the point of contact for vendors regarding equipment servicing and maintenance.
• Maintain real-time updates and reports on the status of ongoing jobs.
• Prepare and meticulously verify supporting documentation for payment after job finalization.

Ticket Management:

• Efficiently manage FlySpray Tickets, addressing and resolving issues promptly.

Required Skills

• Proficiency in Microsoft 365 suite.
• Strong interpersonal skills to foster effective communication.
• Previous experience in facility management roles would be an advantage.

Qualifications:

• Bachelor’s degree in business administration, Operations Management, or a related field.
• Proven experience in administrative roles, preferably in operations or a similar field.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Familiarity with procurement processes and financial transactions.
• Ability to communicate effectively in Mandarin would be an advantage.