Operations Executive

Job Description:

• Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/service providers as required standards, and maintain administration documentation.

• Purchase and oversee the supplies of stationery and welfare for the office.

• Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments, etc.).

• Liaise with apartment landlords on quarterly servicing of air conditioners.

• Do filing and maintenance of relevant documentation.

• Liaise with vendors on any procurement-related tasks.

• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors.

• Perform reception duties including handling walk-in corporate visitors, sorting incoming mails, mailing outgoing mails, and arranging courier services.

• Handle general office administrative matters and general upkeep of the office.

• Assist in checking on internal and external social media posting if they have been scheduled accordingly.

• Create detailed schedules and set deadlines for various stages of a project.

• Distribute assignments to creative teams and other departments, depending on their availability and priorities.

• Review budget spending with account managers to get client approval.

• Monitor projects and workloads, adjusting assignments and deadlines accordingly.

• Maintain job files.

• Work with freelancers and contractors and ensure they have the resources needed for their job.

• Troubleshoot any potential issues and fix them in a timely manner.

• Any other ad hoc duties as required.

Job Requirements:

• Candidate must possess at least NITEC in Business Administration or equivalent.

• Minimum 2 years of relevant experience.

• Proficient in Microsoft Office.

• Able to work independently and as a team player.

• Detail-oriented and meticulous.

• Good understanding of bookkeeping procedures.

• Strong analytical skills and data-driven thinking.

Summary of Role Requirements:

• Looking for candidates available to work:

  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon

• 2-3 years of relevant work experience required for this role.

• Working rights required for this role.

• Expected start date for role: 01 February 2025.

• Expected salary: $2,500 - $3,000 per month.