Operations Admin Coordinator

Join Our Team as an Operations Admin Coordinator!

Are you detail-oriented, highly organized, and passionate about ensuring smooth operational processes? As an Operations Admin Coordinator, you will play a key role in optimizing workflows, managing logistics, and supporting various departments. This is an exciting opportunity to make an impact while coordinating shipping, export, and administrative functions within a dynamic team.

What You’ll Do:

Shipping & Export Coordination:

• Prepare and manage essential shipping documents (packing lists, airway bills, etc.).
• Collaborate with the Finishing Team to ensure export goods are packed according to work orders.
• Track shipping status and ensure on-time delivery.
• Schedule carrier bookings and manage timely pick-ups and deliveries.

Vendor & Purchase Order Management:

• Issue and track Purchase Orders (POs) to vendors to ensure smooth operations.
• Follow up on orders and deliveries to maintain inventory and operational continuity.

Traffic Department Support:

• Provide key administrative support for the Traffic Department, including task coordination and scheduling.
• Assist in the submission of Mall Pass documents and ensure accuracy.

General Administrative Duties:

• Handle routine administrative tasks (phone calls, emails, filing, etc.).
• Ensure timely mail distribution and respond promptly to internal communications.

Bookkeeping Support:

• Assist with basic bookkeeping, ensuring accurate record-keeping and data entry.

Skills & Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication skills (both written and verbal).
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Detail-oriented with a focus on accuracy.
• Proficiency in MS Office Suite (Excel, Word, Outlook, etc.).
• Knowledge of shipping and export documentation is a plus.
• Experience in administration and basic bookkeeping preferred.

Why You’ll Love This Role:

• Be the Backbone of Operations: Play a critical role in ensuring the smooth execution of day-to-day operations.
• Growth Opportunities: Work in a fast-paced environment that offers room for growth and career advancement.
• Collaborative Environment: Join a supportive, team-oriented atmosphere where your contributions are valued.
• Impactful Work: Your role will directly contribute to the overall success of the organization and customer satisfaction.

Working Conditions:

• Full-time position
• Occasional overtime during peak shipping periods
• 5.5 working days per week

Ready to make a difference and be part of a growing team? Apply now and help streamline operations while growing your skills in a dynamic environment!