Operation Executive

Responsibilities:

1. Serve as the first point of contact for the department and staff involved in assigned projects.
2. Assist in answering queries or requests for information regarding projects.
3. Maintain project documents, invoices, and contracts.
4. Respond to emails, letters, and telephone calls.
5. Liaise with suppliers and vendors to order supplies for projects and the office, including computer software or equipment and stationery.
6. Create and pay invoices for contractors, clients, and suppliers of project equipment or materials.
7. Submit project process claims and follow through on invoices.
8. Organize meetings and take minutes when necessary.
9. Coordinate HOD’s schedule including setting appointments, maintaining calendar of activities and events, and organizing meetings and conference calls.
10. Collate and consolidate monthly time sheets and job costing reports.
11. Assist with special projects, if any.
12. Perform additional duties and responsibilities as assigned.

Experience:

• 3 years administrative experience in the built environment.

Qualification:

• Diploma in Electrical Electronic Engineering