Office Support Specialist

Responsibilities:

• Oversee Office Operations– Ensure the smooth execution of daily administrative functions, optimizing workflow efficiency and productivity.
• Manage Schedules & Meetings– Organise and maintain calendars, schedule meetings, coordinate appointments, and ensure proper follow-ups.
• Maintain Records & Documentation– Oversee filing systems, perform accurate data entry, and manage confidential documents securely.
• Coordinate Communication– Act as the primary point of contact between internal departments, vendors, and external clients, ensuring clear and effective communication.
• Assist in Budget & Expense Tracking– Monitor administrative expenses, process invoices, and maintain organized financial records.
• Ensure Policy & Compliance Adherence– Implement company policies, procedures, and ensure compliance with internal and external regulations.
• Support Administrative Staff– Train, supervise, and mentor administrative team members, fostering a supportive and efficient work environment.
• Manage Office Supplies & Inventory– Monitor office supply levels, manage procurement, and negotiate with vendors to optimize costs.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of2+ yearsof experience in administrative coordination or office management.
• Strong leadership, communication, and problem-solving abilities.
• Exceptional organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information ethically.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills with the ability to manage multiple priorities.
• Ability to work well under pressure in a fast-paced environment.

Qualifications:

• Proven track record of handling office administration and coordination efficiently.
• Experience in budget management and expense tracking.
• Strong decision-making and problem-solving skills.
• Ability to create and enforce policies that support company goals.