Office Support Officer

We are representing our client, a Family Office to recruit the role of an Office Support Officer (OSO).

The OSO is responsible for ensuring efficient and effective operations of the office by handling administrative tasks, maintaining office systems, and providing general support to the team. This role involves coordinating daily activities, managing resources, and ensuring the smooth functioning of the office environment.

Key Responsibilities:

Administrative Support:

1. Manage daily office operations, including scheduling, correspondence, and filing.
2. Organize and maintain office records, databases, and filing systems (physical and digital).
3. Support leadership and team members with administrative tasks, including report preparation and data entry.
4. Arrange and coordinate meetings, conferences, and appointments.

Facilities and Resource Management:

1. Ensure the office environment is well-maintained and stocked with necessary supplies.
2. Liaise with service providers and vendors for office equipment and facility maintenance.
3. Oversee office safety and compliance with health and safety regulations.
4. Handle procurement of office supplies and maintain an inventory log.

Communication and Coordination:

1. Serve as the first point of contact for internal and external stakeholders.
2. Distribute internal communications and announcements to the relevant teams.
3. Coordinate logistics for events, meetings, and training sessions.
4. Assist in managing travel arrangements and itineraries for staff.

Operational Efficiency and Support:

1. Identify opportunities to improve office processes and suggest solutions.
2. Support new employee onboarding, including workspace setup and IT coordination.
3. Manage and troubleshoot office equipment, ensuring functionality.
4. Provide general assistance to leadership, including confidential and ad hoc assignments.

Qualifications and Skills:

Educational Requirements:

• At least a Diploma in Business Administration, Office Management, or a related field (preferred).

Experience:

• Minimum of 3 years of experience in a similar administrative or support role.
• Familiarity with office management systems, processes, and tools.

Skills and Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to multitask and prioritize in a fast-paced environment.
• Problem-solving skills with a proactive approach to challenges.

Work Environment:

• Office-based role with standard working hours.
• Occasional lifting or moving of office equipment or supplies.
• Flexibility to support urgent tasks or activities outside of regular hours.

Interested applicants, please apply with your updated CV, stating reason for leaving, notice period as well as current and expected salary.