Office Manager cum Admin & Accounts

We are seeking a versatile Office Manager cum Admin & Accounts to join our team and play a critical role in our operations. This role is ideal for a proactive and detail-oriented professional looking to contribute to multiple facets of the organization.

Key Responsibilities:

Office Management:

• Oversee daily office operations to ensure a well-organized and efficient work environment.
• Manage office supplies, vendor relationships, and facility maintenance.
• Coordinate and supervise support staff, ensuring tasks are completed efficiently.
• Maintain records and oversee administrative policies and procedures.

HR Management:

• Coordinate recruitment efforts, including posting job ads, screening resumes, and scheduling interviews.
• Preparation of offer letter, contracts, managing onboarding and orientation programs for new hires, terminations, resignations and contract employees.
• Maintain employee records and ensure compliance with labour laws and company policies.
• Handle payroll processing and employee benefits administration.
• Maintaining and monitoring employee database, leaves and attendance records
• Facilitate performance reviews and employee training programs.
• Serve as a point of contact for employee relations and workplace issues.
• Be compliant and on track for work pass renewals

Administrative Duties:

• Oversee office administration, including facilities management and supply inventory.
• Manage correspondence, emails, and inquiries professionally with local/overseas suppliers and clients.
• Scheduling and coordinating of meetings, and other activities as needed.

Accounting Support:

• Assist in managing accounts payable and receivable.
• Prepare quotations and process invoices, expense claims, and reimbursements.
• Maintain financial records and support the preparation of financial reports.
• Collaborate with external accountants during audits and tax preparation.

Qualifications:

• Diploma with at least 3 years of relevant experiences
• Able to work independently and in a fast pace environment
• Proven experience in office management and administration
• Familiarity with MOM regulations and payroll systems.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks would be a bonus).
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.