Office Manager

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About The Role

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. This role will be responsible for managing administration, finance coordination, and office operations, ensuring efficiency across departments. The ideal candidate is detail-oriented, possesses strong leadership skills, and can implement effective workflows to enhance productivity.

Key Responsibilities

• Office Administration & Coordination
• Oversee administrative, finance, and operations teams to ensure smooth workflow and task execution.
• Implement office systems, standard operating procedures (SOPs), and task tracking tools to improve organization and efficiency.
• Manage office resources, procurement, and supplier relationships.
• Handle basic HR-related functions, including leave applications and office policies.
• Finance & Accounts Coordination (In Collaboration with the Accounts Team)
• Ensure accurate reconciliation of accounts and financial record-keeping, particularly in Xero.
• Oversee supplier payments, customer invoicing, and financial workflows.
• Work closely with the Business Development Director to approve and track company expenses.
• Assist in monitoring cash flow and budget planning.
• Operations & Logistics Management (In Collaboration with the Operations Team)
• Ensure effective stock management and vendor coordination.
• Monitor logistics operations, including vending machine and supermarket inventory management.
• Work with the logistics team to optimize delivery schedules and ensure timely fulfillment of orders.
• Oversee procurement timelines and supplier negotiations.

Qualifications And Requirements

• Minimum 3 years of experience in office management, operations, or administrative leadership.
• Strong organizational and problem-solving skills with the ability to implement effective processes.
• Experience in financial coordination and familiarity with Xero is an advantage.
• Ability to manage multiple tasks, work under pressure, and ensure accountability across departments.
• Excellent communication and leadership skills, with the ability to work independently and collaboratively.
• Prior experience in F&B, retail, or FMCG industries is preferred.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Human Resources Services