Office and HR Administrator | Singapore, SG | In-Office

Office and HR Administrator

Atomic Group, Singapore

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Posted 2 days ago | In-Office Job | Permanent | Negotiable

A leading player in the marine equipment and industrial supplies industry is looking for a skilled professional to provide executive support, drive HR initiatives, and manage office operations. This role is ideal for someone who enjoys a blend of high-level assistance, HR engagement, and office administration, all while contributing to a thriving workplace culture.

Key Responsibilities

Executive Assistance

• Offer comprehensive support to the Managing Director and leadership team, including scheduling, travel coordination, and communications.
• Manage travel logistics by liaising directly with leadership and collaborating with external agencies, with the opportunity to streamline processes or recommend new options.
• Assist in meeting coordination and preparation, supporting leadership with presentation materials and event logistics.

Human Resource Support (30%)

• Partner with the regional HR team to host monthly internal events to promote employee engagement and strengthen company culture.
• Organize onboarding processes with tailored templates and support recruitment activities in collaboration with the internal recruiter.

Office Administration

• Oversee office facility upkeep, ensuring a functional and well-organized workplace environment.
• Manage inventory for office supplies and oversee administrative duties as needed.

Ad-Hoc Projects

• Support additional tasks and initiatives, adapting to the evolving needs of the team and organization.

Key Requirements

• Experience: Minimum 5 years in an Executive Assistant or similar role, ideally within industrial or marine equipment sectors, with HR and office management experience.
• Skills: Proficient in MS Office Suite, highly organized, and adept at multitasking.
• Interpersonal Skills: Strong communicator with a professional approach to supporting leadership and team engagement.
• Cultural Fit: Positive team player with a proactive attitude towards enhancing company culture.