Office Administrator

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Administration

Management Level
Associate

Job Description & Summary
We believe that challenges are better solved together. That's why you'll join a diverse, global community of solvers - an unexpected mix of people that come together to build trust in society and solve important problems. With us, you are encouraged to lead with your heart and values, and where your unique skills are developed and put to work in unexpected and exciting ways, superpowered by technology.

Our Firmwide Corporate Services unite to help build our competitive advantage with first class support internally. Spanning Administration, Business Development, Chairman’s Office, Compliance, Finance, Human Resources, Learning and Development, Legal, Marketing and Communications, Operations and Change Management, and Technology, we power our lines of services to make sure all of us have the right sources, services and technology to be the best we can be.

Not all of us work directly with external clients. Some of our most talented people choose to harness their skills, experience, expertise and service excellence within PwC. The possibilities are endless and our business landscape is changing every day.

How will you value-add?

• Provide support on general travel enquiries, understand travel patterns in the firm to develop and update relevant policies.
• Analysing the effectiveness of admin functions/operations and making recommendations to improve the office experience, i.e. usage of office room / events volume / vending machine sales / carbon footprint / store inventory.
• Upkeep of various admin related platforms implemented over time, i.e. Integrated Support form, Travel, ServiceNow forms.
• Assists with regular review and monitoring of office inventory.
• Coordinates with Manager to manage external contractors in resolving office matters.
• Attends to general travel related issues and develop / updates travel policies.
• Performs a variety of routine assignments as appropriate to the position; to upkeep data cleanliness and maintain workflow.
• Analyse effectiveness of admin operations and functions, recommend ways to improve office experience including but not limited to usage of office rooms and equipment, events management, sales of vending machines, tracking carbon footprint and store inventory.
• Escalates time-sensitive problems about office matters to the Manager and proposes possible solutions, or work with external contractors to resolve them.

About You

• Good verbal communication skills.
• Records/data maintenance skills.
• Excellent time management and organizational skills.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Meticulous and detail-oriented.
• Word processing and/or data entry skills.

Education

Degrees/Field Of Study Required
Degrees/Field of Study preferred:

Certifications
Required Skills

Optional Skills

Desired Languages

Travel Requirements
Not Specified

Available for Work Visa Sponsorship?
No

Government Clearance Required?
No

Job Posting End Date