Office Administrator

Management Support

• Provide administration and secretarial support to the CEO, CFO and Senior management.

• Manage calendars, appointments, travel booking and hotel arrangements.

• Manage and/or assist in arrangements for receiving guests and customers.

• Any other duties which may be assigned from time to time.

Event Management

• To plan and coordinate the annual/ad-hoc Company events (Employee Communication Event, Family Day and Townhall meetings, etc.).

• Coordinate internal/external meetings/conferences and events.

• To assist the CEO in the monthly BGS newsletter.

Office Administration

• To coordinate with travel agents for air-ticket booking, visa applications, and hotel accommodations for company staff and overseas visitors.

• Receive guests, customers, and colleagues.

• To serve as the main company coordinator for all Facilities Management matters, including office safety & fire drills.

• Linguistic support for emails and other documents when needed.

• To manage and upkeep the office premises (reception, pantry, meeting rooms).

• To coordinate weekly Healthy Fruits Day.

• To assist the Payroll Administrator with employee claims.

HR Administration Support:

• Employee benefits administration (organizing of monthly birthday celebrations).

• Mobility administration & preparation of employee letters (visa, airport pass, invitation letter).

QUALIFICATION:

• Diploma/Degree in any discipline.

• Relevant certifications in office administration or secretarial studies will be an advantage.

• Experience in secretarial and office administration.

• Strong organizational and personal skills.

• Proficient in Microsoft Office, e.g., MS Word & Excel.