Office Administrator

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Working rights required for this role

Company Brief:

Triflex is a German family-owned business with more than 40 years of experience in manufacturing and distributing a wide range of reliable and lasting waterproofing solutions for the protection of buildings. The core competence of Triflex is the field of waterproofing systems and coating materials for the construction sector. Triflex's production, development and central functions are brought together in Minden, Germany and is successfully represented worldwide and in the Asia Pacific region, through our sales and distribution office in Singapore.

Our organizational culture is characterized by positive collaborations, respect, trust and cohesion across teams and cultural boundaries. With our company hierarchies being flat and decision-making paths are short. As an innovative employer, we offer exciting roles, career pathways and a high degree of creative freedom.

We are looking to fill in the role of an Office Administrator for our office in Singapore. The successful applicant's primary responsibility is in managing the daily operations of our office and its support services. The successful applicant will be working at our Singapore office hub and will be:

1. Responsible for overseeing the general maintenance and upkeep of the office premises (meeting rooms and workstation) and equipment, ensuring a safe and efficient work environment.
2. Liaising with customers, contractors, building management, suppliers and cleaner.
3. Coordinating with requirements of landlord in the maintenance of the premises and perform the role as Fire Warden.
4. Leading correspondences and assist in coordinating office events, conferences and customer visits.
5. Identifying key operational challenges and implement effective solutions to improve office processes.
6. Helping with travel arrangements for staff or management.
7. Managing incoming and outgoing communication, including emails, phone calls, and postal mail.
8. Maintaining office services such as pantry supplies, stationery requisition, roaming subscription, season parking and petrol card application for staff.
9. Managing marketing collaterals ordering and distribution.
10. Support logistics and sales activities and tasks as may be required.
11. Support digital marketing and trade exhibit advertising activities.
12. Perform ad-hoc projects as assigned from time to time.

Qualifications Required:

1. Minimum 3 years relevant working experience in managing office administrative services.
2. Demonstrated ability to build rapport and maintain strong relationships with customers and business operations enablers.
3. This role requires communicating with business enablers and customers from Germany and across Asia Pacific; therefore, the candidate must have a very good command of the written and spoken English language.
4. Adept in Microsoft Office Applications (Outlook, Excel, Word, Sharepoint, Teams).

Required Soft Skills:

1. Extremely reliable and capable of self-improvement.
2. High degree of independence, initiative and demonstrated self-directing / self-leadership skills.
3. A methodical approach to work, organized and time conscious.
4. Resourceful, analytical, focused on solution-based approach.
5. Highly adaptable with a company-owned mindset.
6. Prudent in the use of company resources.

Educational Qualifications:

Minimum ITE in an industry-relevant field of study is preferred but not required.

Others:

Singaporeans only. Applicants who can join immediately and/or from a building construction or freight forwarding industry will be given priority.