Office Administration & Secretary (Orchard/ 5 Days/ Up to $5,000)

[Order Number: 975063]

Responsibilities:

1. Office Administration
   • Maintain Office for daily operations to ensure efficiency and smooth flow
   • Ensure Office Equipment and Supplies is well maintained and operational
   • Coordinate with vendors, contractors and service providers including cleaning service and building management and landlord
   • Ensure Compliance of Office health, safety and security regulations
   • Develop and implement administrative policies, procedures and office protocols
   • Assist in planning and executing meetings and company events
2. Administrative & Executive Support
   • Provide administrative support to manager
   • Manage and coordinate calendars, appointments, travel arrangements and expense reporting
   • Screen and manage calls, emails and correspondence on behalf of manager
   • Take minutes of meetings, track action points and follow up on tasks
   • Handle confidential matters with discretion and professionalism
   • Assist Manager in the administration of Private Accounts of Owner and Owner’s Property
3. HR & Employee Support
   • Assist with employee onboarding, office resources allocation and records management
   • Maintain leave tracking, office policies and HR administration supports
4. Budget and Expenses Management
   • Monitor and control the office administration budget
   • Manage expense claims, office purchases and vendor management
5. IT and Document Management
   • Work with IT support to maintain office systems, databases and security protocol
   • Ensure proper filing and retrieval of documents, contracts and reports

Requirements:

1. Possess at least a diploma in Business Administration
2. Minimum 3 to 7 years of related working experience in administration and secretarial support
3. Secretarial skills – ability to manage schedules, correspondence and confidential matters