Office Admin Manager

Time left to apply: End Date: December 31, 2024 (30+ days left to apply)

Job Requisition ID: JR24110745

Manulife US Real Estate Investment Trust (Manulife US REIT) is a Singapore REIT listed on the Singapore Exchange Securities Trading Limited (the SGX-ST) since 20 May 2016.

We are looking for an Office Admin Manager to support Manulife US REIT in the daily office operations.

Responsibilities:

Office Administration

• Manage day-to-day office operations, requirements and maintenance
• Liaise with vendors / suppliers and arrange payments
• Assist to coordinate for document archive storage
• Stationery and office pantry orders
• Daily mail collection and courier arrangements
• Assist to arrange baby vouchers, wreath, fruit baskets and etc.
• Arrange Chinese New Year mandarin oranges and red packets for staff
• Appointed Fire Warden
• Liaise with office building’s Management Office on the aircon extension, servicing and etc.
• Run monthly in-office presence report for submission

Secretarial and Administrative Support

• Assisting with matters such as expense claim submissions, travel booking arrangements, meeting arrangements and company corporate card applications

Human Resource Administration

• Administrative arrangements for new hire onboarding and leaver offboarding
• Update Organization Chart
• Maintain a record of staff personal details
• Record and update staff training hours
• Keep track of staff mandatory block leave
• Assist to provide HR statistics and staff training hours for Sustainability Report

IT Administration

• Assist in IT-related requests and support
• Business Continuity Plan (BCP) coordinator
• Office building’s annual power shutdown – ensure minimal disruption to the business
• User testing for Disaster Recovery exercises

Others

• Assist to maintain unitholders’ enquiry mailbox
• Other tasks and duties as assigned from time to time

Qualifications:

• Proven experience as an Office Admin Manager, Office Manager, or similar role.
• Experience in managing office operations and administration and vendor management
• Good organizational and multitasking abilities to manage a variety of tasks efficiently.
• Meticulous, articulate and ability to work independently
• Proactive and self-motivated approach to identifying and addressing office needs and improvements.
• Excellent time management skills to prioritize tasks and meet deadlines.
• Ability to work well in a team environment and collaborate with other departments

What motivates you?

• You obsess about customers, listen, engage and act for their benefit.
• You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
• You thrive in teams and enjoy getting things done together.
• You take ownership and build solutions, focusing on what matters.
• You do what is right, work with integrity and speak up.
• You share your humanity, helping us build a diverse and inclusive work environment for everyone.

What can we offer you?

• A competitive salary and benefits packages.
• A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
• A focus on growing your career path with us.
• Flexible work policies and strong work-life balance.
• Professional development and leadership opportunities.

Our commitment to you

• Values-first culture
  We lead with our Values every day and bring them to life together.
• Boundless opportunity
  We create opportunities to learn and grow at every stage of your career.
• Continuous innovation
  We invite you to help redefine the future of financial services.
• Delivering the promise of Diversity, Equity and Inclusion
  We foster an inclusive workplace where everyone thrives.
• Championing Corporate Citizenship
  We build a business that benefits all stakeholders and has a positive social and environmental impact.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact recruitment@manulife.com.