Office Admin cum Receptionist (Biopolis | Completion Bonus | up to $3000)

Join the Team at a Leading Pharmaceutical Company!

Are you ready to be part of a company with a rich history of innovation in the healthcare sector? Our client, a renowned pharmaceutical company, initially established to market Japanese drugs internationally, has grown to become a significant player in the industry. In 2002, it formed a strategic alliance with a major global healthcare group, enhancing its capabilities and reach.

Working Location: Bioplis, Singapore

Working Hours: Monday - Friday, 8:30AM - 5:30PM

Contract Duration: 12 months (Renewable with 1 month completion bonus)

Job Responsibilities:

Reception Duties:

• Provide support to all incoming phone calls and on-site visitors.
• Maintain tidiness and manage the issuance & collection of visitor’s access cards.

Administrative Support:

• Offer comprehensive administrative assistance and coordinate with internal and external stakeholders.
• Manage email mailboxes, prepare notifications and announcements.
• Handle local hotel, restaurant, and transportation reservations.
• Manage postage and courier services and support internal events.

Office Management:

• Assist in day-to-day office operations, ensuring a well-organized work environment.
• Coordinate maintenance and liaise with vendors.
• Manage office stationeries, pantry items, company cards (Starbucks, Ezlink), vending machines, books, magazines, communication devices, and verify/process invoices.

Employee Onboarding/Offboarding:

• Prepare welcome packs, desk nameplates, and business cards for new joiners.

Document Management:

• Maintain and organize company records, both physical and digital.

Customer Service:

• Serve as a point of contact for internal and external inquiries, providing exceptional service and resolving issues promptly.

Team Collaboration:

• Work closely with team members to support and contribute to a positive workplace culture.

Job Requirements:

• Diploma in Business Administration or a general field.
• Previous experience in an administrative or office support role is preferred, but motivated individuals are welcome.
• Strong organizational, time management, problem-solving, and interpersonal skills.
• Proficient in MS Office (Excel, Word, PowerPoint, SharePoint, Outlook).
• Good spoken and written communication skills (English).
• IT/Technical savvy, with experience in automating work processes or basic knowledge in Microsoft Power Automate is a plus.

If you're ready to embark on an exciting career journey with us, apply now and become a part of our vibrant team!

Interested candidates who wish to apply for the above position, please click “Apply now.”

We regret that only shortlisted candidates will be notified.