*NEW* Senior / Executive Assistant (Healthcare/ Office hours) #HCL

*NEW* Senior / Executive Assistant (Healthcare/ Office hours) #HCL

Singapore | Posted: Nov 07, 2024

Job Responsibilities

1. Providing administrative support to the department; preparing reports.
2. Drafting correspondence, schedules, memos, spreadsheets, PowerPoint presentations, and other documents from notes, dictation, and other sources.
3. Proofreading and editing documents for accuracy and format; distributing documents as instructed; maintaining calendars; coordinating and scheduling meetings, training sessions, appointments, and making travel arrangements.
4. Receiving and screening internal/external visitors/guests.
5. Receiving, screening, and directing telephone calls to the appropriate department.
6. Providing information to callers; maintaining filing system, including establishing and updating files, sorting, grading, verifying, filing, and retrieving office documentation.
7. Establishing and maintaining new and specialized files according to prescribed methods.
8. Tracking time/attendance; assisting with processing of travel and other expenses; preparing, sorting, prioritizing, logging, and distributing incoming and outgoing mail; maintaining specialized logs, mailing lists, and tracking systems; performing special projects, as required.

Requirements

1. Min. ‘N/O’ Levels, or Diploma holder.
2. Proficient in Microsoft Office.
3. No related experience needed; full training will be provided.

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)