*NEW* Perm Office Administration Manager

Job Duties:

1. Provide secretarial support to the COO in terms of calendar management and travel arrangements.
2. Handle full spectrum of office administration, facilities, insurance, and vendor management.
3. Liaise with external vendors including accountants, corporate secretary, lawyers, government agencies, etc.
4. Assist with tenancy renewal and rental payments.
5. Monitor costs and expenses for the office management functions.
6. Ensure mandatory filings are timely e.g. ACRA filing, corporate tax filing, etc.
7. Oversee and manage office relocations, renovations, or upgrades.
8. Manage office supplies including stationery and IT equipment (repair and maintenance).
9. Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
10. Perform simple accounting duties such as coordinating all monthly company expenditure and payments, general bookkeeping.
11. Liaise with 3rd party payroll vendor to manage payroll, CPF, and IR8A, and assist with Employment pass and renewals.
12. Keep records of leaves and upkeep staff handbook and business continuity plan.
13. Perform other ad hoc duties as assigned.

Requirements:

1. Possess a degree in business administration or a related field.
2. Proven experience as an office manager or similar administrative role.
3. Prior experience in managing office renovation and document digitalisation is advantageous.
4. Excellent communication and interpersonal skills, both written and verbal.
5. Proficient in Microsoft Office applications and Mac OS.
6. Able to work independently and as a team player when needed.
7. Strong organisational skills and attention to detail.
8. Some familiarity with the rules and regulations applicable to single family offices in Singapore is an added advantage.

Interested applicants please send your resume in MS Word format and address it to Tan Joanna (R1104661).

Shortlisted candidates will be notified.