Manager, Document Control & Project Administration (MNC/Ubi)

Manager, Document Control & Project Administration (MNC/Ubi)

Job Description:

Responsibilities

Team Management

• Lead in Organisational Planning, Budgeting and Forecasting
• Plan, budget and forecast resource needs and make effective decisions on resource allocation so that productivity is maximised
• Organize and coordinate documentation deliverables e.g. MSRA, DARs, Monthly Progress Report, etc. among local teams, overseas teams and sub-contractors to meet customer deliverables
• Provide management information on the status of project documentation by maintaining CDRL Tracker and Letter Receipt / Sent Tracker

Delivery

• Editing, formatting and publishing of all documentation into project template.
• Maintain Configuration control for all document deliverables.
• Provide audit trail for Project and Product documentation.
• Control and issue of reviewed documentation.
• Create, issue and progress document transmittals to customer and between project teams.
• Collate Design approval request and submission deliverables.
• Maintain document change control and quality control procedures.
• Distribute the Decision Sheet from customer on documents to respective staff.
• Coordinate Project Admin for admin related tasks.
• Support and provide guidance to staff on the use of the records management system and the relevant recordkeeping responsibilities.
• Serve as the custodian of all deliverables transmitted and monitor/report of deliverables status.
• Lead the monitoring and tracking of document status.
• Ensure compliance with company and legal document management requirements.
• Provide training to staff on document control procedures.
• Resolve document control issues and conflicts.
• Archive and dispose of outdated documents.
• Manage document revisions and ensure the latest version is available.
• Maintain document control database and files.
• Coordinate document review and approval processes.

Requirements

• Diploma in any relevant discipline with 2 years of experience as document controller in a similar field
• Excellent communication and coordination skills are a must
• Must be agile, innovative, team player, willing to work with tight timelines
• Proficient in MS suite
• Knowledge in ClearQuest and readiness to master new tools
• Attention to detail is essential
• Good presentation, communication and interpersonal skills
• Ability to lead a team with good planning and communication with different stakeholders
• Good team player with drive and initiative
• Able to work under pressure and tight deadlines
• Excellent organizational and time management skills

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified.