Manager (Administration)..

Job Purpose

• The Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore.
• IPS is seeking to hire a Manager (Administration), to manage its General Administration department. The role will also include human resource and facilities management. Candidates should be skilled professionals and competent in these fields.

Job Description

• Manage the Institute's General Administration departments, and ensure that these functions operate securely and smoothly to complete their tasks in accordance with schedules and deadlines
• Plan, strategize as well as administer standards for workflows, systems and procedures across the organization and maintain them
• Monitor headcount, project manpower needs, prepare and review budgets and other reports, and conduct annual performance appraisal exercise
• Proactively identify areas which can be improved and streamline processes to enhance overall efficiency and effectiveness of the systems, then establish guidelines and implement protocols for the necessary changes
• Train and develop team members to enhance performance
• Ensure that processes, procedures and practices comply with relevant policies and regulations (such as NUS' & MOM's)
• Communicate effectively within IPS and interface externally to develop strong relationships to facilitate the work of the Institute (such as with landlords, NUS centralised functions and departments)
• Ensure that IPS' buildings and facilities are well maintained (coordinate and oversee services and maintenance activities such as regular inspections, and manage contractors/vendors and related contracts such as cleaning, pest control, air-con maintenance, fire safety services)
• Other ad-hoc duties as and when assigned

Qualifications

• At least 5 years of working experience in both administration and HR management, with an in-depth understanding of these functions along with a proven track record
• Excellent communication skills, both verbal and written, and able to effectively interact with different types of people
• Strong leadership, decision making, critical thinking, strategic planning, problem solving, resource management and coordination skills
• Excellent organizational and project management skills to plan for and keep track of multiple projects and deadlines
• Familiarity with financial and facilities management principles
• Team player, positive disposition, proactive, resourceful, meticulous
• Able to work independently with minimal supervision
• Highly proficient in MS Office
• Degree in business administration, management, or a related field
• Only Singaporeans need to apply

To apply:

Please upload your cover letter and curriculum vitae via NUS Career Page.

Your cover letter/CV should include details such as your highest qualifications, last drawn salary, expected salary and reasons for leaving your last/current position. Please also state when you expect to be able to begin work, if this position is offered to you.

(We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.)