Manager

Company description:

Tan Tock Seng Hospital

Job description:

Manager / Assistant Manager (Grant Administration), PREPARE Programme Office (PO)

JOB SUMMARY

About PREPARE Programme Office

The Programme for Research in Epidemic Preparedness And REsponse (PREPARE) is a national epidemic preparedness R&D programme under the oversight of the Ministry of Health (MOH). PREPARE's objective is to support and strengthen essential research capabilities, translational platforms, and expertise that could be harnessed to detect, prevent and contain future infectious disease threats. Five co-operative research programmes (‘Co-ops') are established under PREPARE:

1. Analytics, Disease & Behaviour Modelling;
2. Environmental Transmission & Mitigation;
3. Diagnostics;
4. Vaccines & Therapeutics;
5. Regional Networks.

PREPARE is also building and supporting long-term capabilities (‘Cores'), namely (i) Databases, and (ii) Biorepository.

The PREPARE Programme Office (PO), hosted under NCID, serves as a national coordination platform for PREPARE, providing effective administration and coordination to facilitate the implementation of the national epidemic preparedness R&D strategy across several key healthcare, research, and public health institutions in Singapore and the region.

Job Summary

The Manager / Assistant Manager (Grant Administration) will provide leadership in grant administration, project management, and coordination for PREPARE-funded projects. This role involves close collaboration with the Finance & Procurement team to ensure alignment of grant administration processes with the prevailing administrative and financial governance and policies, as well as with the Strategy, Partnerships & Coordination team, and the Scientific Affairs team under PREPARE PO.

MAIN DUTIES AND RESPONSIBILITIES

SPECIFIC

The Manager / Assistant Manager (Grant Administration) will:

• Lead the planning, implementation, and daily operations of all Grant Administration work under PREPARE, including transitions to the Communicable Diseases Agency (CDA) Research and PREPARE's next tranche of funding;
• Manage the overall grant and funding efforts undertaken by PREPARE as a grantor/funder, ensuring compliance with PREPARE's financial and grant administration governance through pre-, peri-, and post-award stages of grant administration;
• Continuously review standards, workflows, and processes related to grant administration governance;
• Coordinate relevant parties to accomplish required activities under PREPARE, including funding agencies, top leadership, executive committee members, research collaborators, regulators, public health operation teams, policy makers, and biomedical industry partners;
• Provide secretariat support to meetings and events as required, including coordinating between multiple parties, preparing and clearing meeting agendas and presentation materials, taking/vetting minutes, and others;

Guide and facilitate staff development and progression for PREPARE PO staff.

GENERAL

Perform other duties as directed by supervisor(s) including work areas not mentioned here but that are within the scope of PREPARE.

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimum Bachelor's Degree in public health, epidemiology, microbiology, biomedical, life/chemical sciences, biostatistics, or a related discipline
• At least 3 years of demonstrated experience in research administration, including finance and/or grant administration/management
• 3 to 5 years of relevant experience in a research, healthcare, or public health-related environment
• At least 3 years of demonstrated experience managing teams and programmes independently

• Excellent written and oral communication skills
• Flexibility and ability to work in a fast-paced and fluid working environment, with an ability to engage effectively with all levels of seniority
• Meticulous, detail-oriented, and responsible
• Independent, organized, and self-driven
• Excellent interpersonal skills, pleasant personality with a positive working and learning attitude