Management Assistant Officer (Centre Shared Services - Faculty of Law)

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Purpose

The Centre Shared Services Team provides holistic administrative support to the Research Centres at NUS Faculty of Law. The candidate must enjoy working with various stakeholders in a dynamic environment as he/she will be involved with event planning, managing websites, social media platforms, and onboarding researchers and centre visitors.

Duties and Responsibilities

• Assists and supports the Centre Director and PIs in project activities and administrative matters;
• Supports the day-to-day operations of the Centre (responsibilities include processing procurement, performing data collection, hiring research staff, logistics, managing space/facilities, and providing other administrative functions);
• Assists with website and social media updates;
• Collates budget and expenditure data, and monitors budget utilisation;
• Organises seminars and other events for the Centre;
• Assists researchers and PIs with their queries (e.g., submission of claims, etc.);
• Works closely with the Office of Finance and HR on financial and HR matters relating to researchers.

Requirements

• Diploma (preferably in Business Administration/Media Communications, Web Media/Events Management).
• Strong working knowledge of Microsoft Office suite, Adobe Acrobat, and Zoom hosting required.
• Working knowledge of Adobe Photoshop and/or other design applications such as Canva, WordPress, video editing for YouTube, and managing social media platforms such as LinkedIn, Twitter, Facebook would be a strong advantage.
• A team player who is proactive, has a positive attitude, and possesses good interpersonal skills.
• Enjoys working in a dynamic environment, with effective multitasking skills.

More Information

Location: Bukit Timah Campus

Organization: Law

Department: Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID: 23924