Management Assistant

Overview

Founded in 2014, dship Carriers has grown to become a leading player in the global shipping industry, with a young fleet of over 20 vessels and offices located in key shipping hubs around the world.

With a team of experienced professionals who are dedicated to delivering exceptional, consistent, and responsive customer service at all times, we are equipped to meet the unique needs of a diverse range of clients including those in oil and gas, wind energy, floating cargo and more.

From breakbulk and heavy lift to dry bulk and project cargo, dship Carriers has the expertise to handle it all. We are committed to delivering innovative and future-focused solutions and partner with our clients for success.

Become a part of our international Operations team in Singapore. For the next possible date we are looking for you in fulltime as Management Assistant.

Please visit the website https://dship-carriers.com for more information about our organisation.

Job Description

The management assistant is responsible to proactively support the General Manager of dship Singapore.

In the capacity of management assistant, the employee will be responsible for:

1. Assisting the General Manager to grow the business in the South-East Asian market
2. Providing administrative support to the General Manager, including calendar management, scheduling meetings, and making travel arrangements
3. Preparing and distributing correspondence, reports, and presentations as needed
4. Maintaining and organizing physical and electronic filing systems, ensuring easy access to important documents and records
5. Managing administrative tasks in and for the dship office Singapore
6. Assisting with rate enquiries and filtering the most important ones in review of vessels positions
7. Assisting with research of available cargoes and helping manage the inflow of enquiries
8. Assisting with data entry in IMOS voyage calculation system
9. Assisting with tender pricing management
10. Assisting in maintaining an internal CRM database
11. Assisting with any other areas relating to the day-to-day business assigned by the management
12. Ensuring correctness in all areas
13. Ensuring that corporate guidelines are being adhered to
14. Following group code of conduct

Market & Industry Knowledge

1. Basic knowledge in international shipping/transport
2. Experience in office or management assistance
3. Understanding of company strategy and products
4. Understanding of company rules and guidelines

Skills and Competencies

1. Excellent written and verbal communication skills
2. Attention to detail and high level of accuracy in work
3. Ability to understand clients’ needs
4. Strategic planner, analytical and conceptual thinker, self-starter and team player
5. Strong organizational skills (prioritize, independent, plan, assign, control)
6. Good communication, cross-culture competence and interpersonal skills

Desired Attributes

1. Professional image, polished and friendly presentation
2. Team player, approachable towards colleagues, willing to gain and share knowledge
3. Good relationship building
4. High energy and results-oriented
5. Detail-oriented with strong planning, organizational and analytical skills
6. Excellent client/management presentation skills
7. Ability to work under pressure