Logistics Support Assistant, Billing Department

Job Description

Basic Function

The incumbent will be part of the logistics team to contribute to the objectives of good cash management and control of expenses. The candidate will be responsible for billing and invoicing. He or she will ensure that invoicing is executed timely to ensure job files are closed effectively and be responsible for supplier invoice verification.

Principle Duties & Responsibilities

1. Ensure invoices and bills are prepared and provided to clients timely in accordance with set invoice lead-time.
2. Ensure client’s and customer’s billing requirements are met depending on the job file.
3. Ensure information is correct for billing and invoicing accuracy.
4. Ensure data entries are cleared within set KPIs.
5. Input the invoicing information in the system for invoice generation.
6. Liaise and coordinate with Operations and Customer Service teams regarding invoicing details for respective jobs and customers.
7. Look into process efficiency including invoicing SOPs as per requirements by customer and company.
8. Perform supplier invoice verification to ensure accuracy of invoices received.
9. Ensure proper filing and safe keeping of all completed job files as required in the service level agreement.

Requirements

1. Diploma or O level.
2. Background in billing and invoicing with logistics/General Freight is ideal.
3. Experience in invoicing activities.
4. Meticulous and attention to detail.
5. Able to work under tight timelines.
6. Job location: Alps Avenue.